Article I – Name
This organization is and shall be known as the RCS Community Library existing by virtue of the provisions in the Absolute Charter Number 21,704 granted by the Regents of the University of the State of New York on September 23, 1994, and exercising the powers and authority and assuming the responsibilities delegated to it under the said charter.
Article II – Management
1. The business and affairs of the RCS Community Library shall be managed and conducted by a Board of Trustees that shall be seven in number, elected by the voters residing in the Ravena Coeymans Selkirk Central School District, for a term offivethree years. At least one Trustee shall be elected each year.
2. The term of members of the Board of Trustees shall end on June 30th of the fifththird year following election unless the Trustee shall have resigned or otherwise terminated membership on the Board. Tenure of members of the Board shall be limited to twothree consecutive terms of five three years each.
3. Vacancies which occur for reasons other than expiration of term shall be filled by appointment by the Board. At the next annual election, the position shall be filled for the balance of the fivethree-year term. Any Trustee who shall fail to attend three consecutive regular meetings of the Board shall be deemed to have resigned as a Trustee except if such absences have been for good cause. Action to fill the vacancy shall be taken at the next meeting of the Board, or as soon thereafter as possible.
Article III – Officers
1. The officers of the Board of Trustees shall be elected at the first regular meeting of each fiscal year, and they shall be a President, a Vice-President, a Secretary, and a Treasurer.
2. Officers shall serve a term commencing from the date of the meeting at which they are elected until their successors are duly elected at the first regular meeting of the next fiscal year.
3. Tenure of President of the Board shall be limited to four consecutive terms of one year each. A Trustee who has served four consecutive terms as President may again serve in that office after the lapse of two full years.
4. The President shall preside at all meetings of the Board, authorize calls for any special meetings, appoint committees, execute documents authorized by the Board, serve as ex-officio voting member of all committees, and generally perform all duties associated with that office.
5. The Vice President, in the event of the absence or disability of the President, or of a vacancy in that office, shall assume and perform the duties and functions of the President.
6. The Secretary shall see that a true and accurate record of all meetings of the Board are kept, and shall perform such other duties as are generally associated with that office. An Assistant Secretary may be selected by the Board to act for the Secretary when the Secretary is unavailable
7. The Treasurer is in charge of all monies received by the Library District, and shall perform such other duties as are generally associated with that office.
Article IV – Meetings
1. The regular meeting of the Board shall be held each month, usually on the second Tuesday Monday of the month. Written notice therefore shall be sent to all Trustees by the Secretary at least one week prior to such regular meetings, and a public notice shall be posted on the Library Bulletin Board.
2. Special meetings may be called by the President, or at the request of at least three Trustees, for the transaction of business as stated in the call for the special meeting.
3. A quorum for the transaction of business at any meeting shall consist of a majority of the entire Board. In the absence of a quorum, the Trustees present shall adjourn the meeting to a date determined, and written notice thereof shall be sent to all Trustees. In special circumstances a telephone poll may be made of the Trustees to enact items of business requiring immediate action. Such actions must be confirmed at the next regular meeting.
4. Executive session shall be held when necessary. Executive sessions are not open to the public and shall be confined to discussion of matters concerning litigation, negotiation and/or personnel, as allowed by open meeting laws.
5. The order of business for regular meetings shall include, but not be limited to, the following items:
Roll call of members
Discussion with visitors – public or employees
Disposition of minutes of the previous meeting
Action upon bills/information received
Action upon bills/information received
Announcements and adjournment
6. The Director, or the Director’s designee, shall attend all meetings, may participate in the discussion and offer professional advice, but may not vote on any question.
Article V – Committees
1. The President shall appoint such committees as the business of the Board may require from time to time. These committees shall consist of one or more members and shall be considered to be discharged upon completion of the term of office of the President.
2. All committees shall make a progress report to the Board at each of the Board’s regular meetings. No committee shall have other than advisory powers unless the Board has delegated specific power to act upon its behalf pending a subsequent meeting of the Board for confirmation.
Article VI – Director
1. The Board shall appoint a qualified Library Director, who shall be the executive and administrative officer of the Library on behalf of the Board and under its review and direction. The Board has the authority to dismiss a Library Director.
2. The Director shall specify in writing the duties of the Library employees and recommend to the Board the appointment or dismissal of the Library employees. No appointments, promotions or dismissal of Library employees shall be made without this recommendation.
3. The Director shall have the interim authority to appoint part-time, temporary or full-time employees, provided such appointments are reported and approved at the next regular Board meeting.
4. The Director shall be responsible for the proper direction and supervision of the staff, for the care and maintenance of library property, for an adequate and proper selection of library materials in keeping with the stated policy of the Board, for the efficiency of service to the public and for operation within the budget appropriation.
Article VII – Amendments
1. The Board may amend these By-Laws by a majority vote of all members provided written notice of the amendment has been sent or delivered to each member of the Board thirty (30) days prior to the meeting.