The library has two meeting rooms, which are available to nonprofit community organizations during library hours if it is not in use for library programming. The room’s maximum occupancy is 35 people. While the room is accessible to the physically disabled, there are no assistive devices available.
The Library’s meeting rooms are available at no cost to community groups at the Director’s discretion. Feasibility factors such as the space/time requirements and the group size will be taken into consideration. Groups using the Library will be responsible for its return to normal operating condition. Non-resident users will meet the same requirements as residents.
The meeting rooms are available to the community served by the Library, regardless of the beliefs or affiliations of those requesting use. The conditions and restrictions on the room’s use are there to ensure equitable access, and to minimize disruption of regular library activities. Use of the room does not mean Library endorsement of the group’s policies or beliefs.
The room is available by reservation on a first-come, first-serve basis. Reservations can be made three months to one week in advance. A representative of the group must fill out an application form for each date with the name of the group and the name, address, and phone number of a contact person who is at least 18 years old. Use of the meeting rooms shall not be publicized in such a way as to imply library sponsorship or endorsement of the group’s policies or beliefs. Neither the name nor the address of the library may be used as the group’s address.
Priority is given in the following order:
- Library activities
- Library co-sponsored programs.
- Public community-based programs
- Other public programs
The space is intended for specific events, but may be used for regularly scheduled, on-going meetings on a space-available basis. It is not available for private parties or social gatherings. If the room is empty, small groups may request immediate use for study or tutoring, at the librarian’s discretion. An application form must be signed and approved before any use.
No meeting open to the general public may require attendees to sign in, nor may they be charged an admission or membership fee to attend. Groups may not use the room to advertise, sell, or solicit the sale of goods or services.
The Library assumes no liability for injuries or damage to personal property that occur as a result of use of the meeting rooms. Users are responsible for discipline and personal conduct of members of their groups. They also assume responsibility for any damage to Library property resulting from their use of Library facilities.
Meetings of groups whose members are under age 18 must be supervised and attended by an adult. Children accompanying an adult to a meeting must remain with the adult. They may not be left unattended in the library.
There are no presentation materials or equipment. No signs, posters, displays or decorations may be put up without prior permission. The library cannot store materials for the group before or after its reserved time.
Smoking and alcoholic beverages are prohibited. Light refreshments are allowed, but there are no kitchen facilities. Users are responsible for leaving the room in the condition they found it.
Cancellation of scheduled meetings should be done as soon as possible. It is the group’s responsibility to notify the public of a change of date or time, or cancellation. Failure to cancel a reservation will result in loss of meeting room privileges for 6 months.
The Library Director is responsible for the administration of the Meeting Room policies. The Director has full authority to grant, refuse, or revoke permission or to set conditions for use of the meeting rooms. Appeals can be made to the Library Board of Directors.